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Catch up and summer lunch with IMA North friends
Registration
IMA Sweden North members, answer your Outlook invitation please. For other IMA members and more information, please contact IMA North host Mona Mörsare.
IMA Connect – virtuell. persönlich. vernetzt. Unser digitaler Netzwerkabend für Austausch und Impulse
Ziele & Zitroneneis – gemeinsam in den Sommer starten
Bevor es in den Urlaub geht – warum nicht kurz innehalten und gemeinsam auf das erste Halbjahr zurückschauen? Was lief gut? Was hat gefehlt? Und was soll die zweite Hälfte des Jahres bringen?
Donnerstag, 24. Juli 2025 19:00–20:15 Uhr · via Zoom Exklusiv für IMA-Mitglieder
Was erwartet euch?
Ob mit Eiskaffee oder Aperitivo – freut euch auf einen Abend, der inspiriert, verbindet und ganz im Zeichen von IMA Connect – virtuell. persönlich. vernetzt. steht. #members only Alle Mitglieder von IMA Germany erhalten ihre persönliche Einladung per Mail.
IMA Connect – virtual. personal. connected. Our digital networking evening for exchange & inspiration
Before heading off on your summer break – why not take a moment to pause and reflect on the first half of the year? What went well? What’s still unfinished? And what do you want the rest of the year to bring?
What to expect: A short and inspiring impulse to reflect on the year so far Small group conversations about achievements, open questions and new ideas Space for goals, insights and what truly matters to you
Whether with iced coffee or Aperol in hand – join us for an evening that inspires, connects and embodies the spirit of IMA Connect – virtual. personal. connected.
#membersonly – All IMA Germany members will receive a personal invitation by email.
IMA Frankfurt: Sommerausflug – Hotel Lufthansa Seeheim Durchatmen. Vernetzen. Entdecken.
Ein besonderer Sommerausflug inmitten der Natur: Am Samstag, 26. Juli 2025, geht’s zum renommierten Hotel Lufthansa Seeheim in Seeheim-Jugenheim – ein Ort, der Business, Bildung und Entspannung auf inspirierende Weise verbindet. Das Hotel liegt idyllisch im Wald, mit moderner Architektur, einem großzügigen Wellnessbereich und eindrucksvollen Fortbildungsräumen.
Was die Teilnehmenden erwartet: – Begrüßung bei Kaffee und Snacks – Ein geführter Waldspaziergang mit einem Förster und spannenden Einblicken in Forstarbeit, Nachhaltigkeit und aktuelle Herausforderungen der Aufforstung – Eine optionale Führung durch das Hotelgelände mit Einblicken in Architektur, Ausstattung und Konzept – Ein gemeinsames Mittagessen mit Weitblick; ideal zum Austausch in entspannter Atmosphäre
Datum: Samstag, 26. Juli 2025
Uhrzeit: 10:00 – 15:00 Uhr Ort: Hotel Lufthansa Seeheim, Lufthansaring 1, 64342 Seeheim-Jugenheim Anreise: Kostenloser Shuttlebus ab Frankfurt Flughafen Terminal 1, Bereich A, Bussteig 23 (Selbstzahler für individuelle Fahrten) Kosten: Die Teilnahme ist kostenlos Hinweis: Bitte bequeme Schuhe für den Spaziergang einplanen!
Anmeldung bis spätestens 20. Juli 2025: ANMELDUNG
Regionallead Lilian Helbig freut auf einen inspirierenden Tag in Bewegung, in Begegnung, in Balance.
On Saturday, 26 July 2025, join us for a special summer getaway to the renowned Hotel Lufthansa Seeheim – nestled in the forest, blending business, learning, and relaxation in a truly inspiring way.
What to expect: – Welcome with coffee and snacks – Guided forest walk with a ranger, focusing on sustainability and forest management – Optional hotel tour showcasing architecture and concept – Relaxed networking lunch with a view
Location: Hotel Lufthansa Seeheim, Seeheim-Jugenheim Time: 10:00 – 15:00 Shuttle service from Frankfurt Airport (Terminal 1, Area A, Platform 23) available Cost: Free of charge Note: Comfortable walking shoes recommended Register by 20 July 2025 [Insert registration link]
Lilian Helbig, Regional Lead Frankfurt, looks forward to sharing this inspiring day with you – in motion, in connection, in balance.
Inviting all Young Professionals!
Kickstart your career as an Assistant with the support you deserve, not just through practical skills, but by learning from those who’ve walked the path before you. Through meaningful connections and everyday tools, our Young Professionals Mini Masterclass Series is curated to help you grow with confidence.
Join us for “Building Influence & Professional Presence” with Helen Monument ~ a practical session to help you navigate your role with confidence and build a strong presence in the workplace. Whether you’re just starting out or still finding your feet, you’ll walk away with practical takeaways, encouragement, and a renewed sense of direction.
This is the second of three impactful sessions in our 2025 Young Professionals Masterclass Series: ✔️ 6 May – Email & Calendar Management with Wildré Kok ✔️ 5 Aug – Building Influence & Professional Presence with Helen Monument ✔️ 11 Nov – Working in sync with your Executive with Sonja de Wet
Let’s learn, grow and build our network, together.
Haven’t registered for the final session yet? Don’t miss out, secure your spot (here) and close off the series with us!
Welcome to IMA East's member meeting in August
Time to kick off the autumn term with IMA East.
This time at Business Member SWING by Golfbaren.
At SWING by Golfbaren, you can do so much more than just play mini-golf. Why not hold your next meeting or conference at SWING by Golfbaren with afternoon tea as a snack and finish with a nice dinner and a round of mini-golf?
At the meeting in August, you will experience just this:
We will have a lecture by Per-Rune Nilsson, Senior Security Advisor at EPOCHAL AB and former criminal inspector at SÄPO.
Per-Rune will talk about threats against the business community and its representatives, the central role of the executive assistant in security work, as well as provide us with trends, tips, and small measures that make a big difference.
Agenda
17.30 Arrival and register with mingle.
18.00 Afternoon tea and try out their autumn menu.
18.30 Information from IMA and from Swing by Golfbaren.
19.00 Lecture with Per-Rune Nilsson, EPOCHAL AB about security.
20.00 Thank you for today
Please note: times are approximate
If you want to register another person, do so via the link below
Last day to register is 12 August register here
If you are unable to attend, do not forget to cancel your registration. The easiest way to do this is to click on the link "Cancel your registration" you will find in the confirmation email or in your confirmation .
In case of no-show, we charge a fee of 100 SEK.
Welcome! IMA East Steering Committee
LinkIMA Sweden North members - Teams link in your Outlook invitation. For other IMA members and more information, please contact Mona.
Varmt välkommen till IMA West medlemsmöte på Arken Hotel & Art Garden Spa i samarbete med Svenska Möten!
Här välkomnas vi till Arken som ihop med Svenska möten bjuder in oss till en trevlig kväll med visning, föreläsning inom AI temat av Aina Thunem och middag. För de som önskar finns det möjlighet att komma tidigare på eftermiddagen och spa'a.
Med över 40 års erfarenhet är vår Business Member Svenska Möten experter på att skapa värdefulla möten för företag och organisationer. De hjälper till att hitta den perfekta platsen och de bästa förutsättningarna för att mötet ska nå sin fulla potential - oavsett om det handlar om ett mindre möte eller ett stort event.
Som mötespartner kan de ta hand om hela processen, från planering och bokning till genomförande och uppföljning. De arbetar med fokus på hållbarhet, kvalitet och innovation, samtidigt som de hjälper till med styrning mot uppsatta policys, ger en övergripande kontroll och tar snabbt fram jämförbara offerter efter uppsatta önskemål. Tillsammans kan vi skapa möten som gör skillnad - både för verksamheten och omvärlden.
Kvällens talare: Aina Thunem –Från skepsis till framgång – Så gör ChatGPT kommunikationen bättre och arbetet smartare.I denna föreläsning visar Aina hur AI-verktyg som ChatGPT kan effektivisera arbetsuppgifter, stärka teamkulturen och till och med göra dig till en bättre kommunikatör.
Du får lära dig:
Agenda15.00 Spa för de som önskar (föranmälan i samband med svar på kallelse krävs)17.00 Välkomstmingel på verandan, kort info från styrgruppen och visning18.00 Föreläsning med Aina Thunem på temat AI18.45 Middag20.15 Tack för idag! (ca tid)
Registrering HÄR Sista anmälningsdag är 12 Augusti
Kutsu lähetetty kaikille jäsenille 2.6.2025 Jos et ole saanut kutsua, voit olla yhteydessä: marcomofficer@fi.ima-network.org
Feedback That Engages and Works So important – yet so challenging!
Why do many hesitate to give feedback? What are we afraid of – and why doesn’t feedback always work as we intend?
As an EA or PA, you play a key role in fostering good communication and motivation within your team. The ability to provide constructive feedback is essential for building strong relationships, driving development, and ensuring effective collaboration.
In this interactive workshop, Lise Grevle Teien and Nancy Fandler Brodin from Fandler Brodin & Partners will provide insights, techniques, and practical tools to help you master feedback that truly works.
✅ Learn how to use feedback to: ✔️ Adjust and improve performance and results ✔️ Promote learning and development ✔️ Strengthen relationships and build a trust-based culture ✔️ Increase motivation, meaning, and engagement ✔️ Contribute to a safe and open work environment
Avoid the pitfalls! Poor feedback can create distance and uncertainty – but when done right, it can motivate, inspire, and have a powerful impact.
Join the workshop “Feedback That Engages and Works” and gain new perspectives and tools you can apply immediately!
Registration deadline: August 20 at 14:00 Registrer for the workshop here
„Kommunikation & Konflikte meistern: Selbstwert stärken – souverän wirken“
Tagestraining für Assistenzen, Office-Professionals und alle, die im Arbeitsalltag zwischen Führungsebene, Teams und Kunden souverän und überzeugend kommunizieren möchten.
Inhalte
Methoden
Interaktive Impulse, praxisnahe Übungen, Mini-Rollenspiele und Strategien, die direkt im Berufsalltag anwendbar sind.
Besonderes Highlight
Nach dem Training lädt eine Cocktail-Reception zum Austausch ein. Anschließend gibt es eine exklusive Stadttour durch Frankfurts Neue Altstadt inklusive spannender Anekdoten.
Teilnahmegebühr
Hier geht es zur Anmeldung
Master Communication & Conflict: Boost Confidence – Act with Impact
One-day training for executive assistants, office professionals, and anyone who navigates between leadership, teams, and clients.
Key Topics:
Methods:
Interactive inputs, real-life exercises, mini role plays, and tools ready to use in your daily work life.
Special Highlight:
Wrap up the day with a networking cocktail reception and an exclusive walking tour through Frankfurt’s historic Old Town.
In German language!
Venue: Hotel Koener (4*) https://koener.excellence-group.lu
Arrival: Saturday from 11h
Departure: Sunday after breakfast (possibility to visit Clervaux before departure)
Programm:
Saturday noon: 2 course-lunch (Brasserie Koener)
Saturday afternoon: Visit the UNESCO-listed Family Of Man photo exhibition
Saturday evening: 3-course "Découverte" dinner (Brasserie Koener)
Price:
Single: Members: 199 euros /Non-members: 249 euros
Double; Members: 299 euros /Non-members: 349 euros
Included:
1 room at Hotel Koelner, breakfast, lunch and dinner on Saturday.
Visit of the exhibition.
Free access to the Wellness area during your stay.
Drinks not included.
Fees will apply for cancellation and no-shows.
Only payment will secure your reservation.
Reservation exclusively via: financeofficer@lu.ima-network.org
Invoice only upon request
Dear IMA member,
you are invited to celebrate the end of the Summer with our traditional Schueberfouer event.
SAVE the DATE :
September 3rd, 2025
Meeting point: tbc
Time: tbc
The Schueberfouer is the largest funfair in Luxembourg and the Greater Region.
From August 22, 2025, to September 10, 2025, visitors flock to the fairground at Champ du Glacis to experience the magical atmosphere of the Luxembourg City funfair, which covers a whopping 4 hectares in the heart of the city.
The Schueberfouer is also a hotbed of popular and innovative gastronomy. Visitors come to eat delicious Gromperekichelcher: the famous quintessentially Luxembourgish potato pancakes.
The City of Luxembourg, which organises the Schueberfouer each year, is proud to offer visitors and locals alike a wonderful mix of tradition, gastronomy and thrills – there’s nothing quite like it anywhere else in Europe
Source: https://www.vdl.lu/en/visiting/leisure-and-recreation/festivals-fairs-and-events/schueberfouer-old
Disclaimer
By attending this event, you acknowledge and agree that photographs and/or video recordings may be taken during the event. These images and recordings may be used for future conference proceedings and other related publications, including but not limited to websites, social media, and printed brochures.
If you do not wish to be photographed or recorded, please notify the event organizers prior to or during the conference. By attending, you consent to the use of your image or likeness in such materials.
Meet Your Peers & HeartMath Workshop
4 september |17:30 - 21:30 | Kontakt der Kontinenten, Soesterberg
Een krachtige combinatie: eerst ontmoeten we elkaar informeel en genieten we van een heerlijk diner, daarna duiken we met HeartMath-trainer Ellis Samson in stressregulatie, focus en veerkracht.
Kontakt der Kontinenten is een voormalig klooster én missiehuis met een wereldse uitstraling en een warme, open sfeer. De locatie biedt volop ruimte voor netwerken, verdieping en rust. Ellen Warnar heet ons welkom en verzorgt een rondleiding over deze inspirerende plek, waarbij ze meer vertelt over de mogelijkheden van Kontakt der Kontinenten.
Daarna genieten we samen van een verzorgd 2-gangendiner. Bij mooi weer verplaatsen we ons voor de workshop naar een van de sfeervolle buitenplekken in de bostuin of op het zonnige terras. Een unieke setting die perfect aansluit bij de inhoud en beleving van deze avond.
Altijd ‘aan’? Tijd om te leren hoe je bewust ‘uit’ kunt schakelen, zónder in te leveren op impact.
Als executive assistant sta jij midden in de actie. Je schakelt razendsnel, anticipeert, lost op, coördineert. Maar wie coördineert jou? Wanneer de druk piekt, deadlines op je afvuren en je hoofd overuren maakt, is het cruciaal dat je één vaardigheid beheerst: zelfregulatie. En precies dáár komt HeartMath in beeld.
IMA Netherlands presenteert een exclusieve 90-minuten introductieworkshop met gecertificeerd trainer Ellis Samson. Geen zweverig gedoe, wel wetenschappelijk onderbouwde technieken die direct werken. Je leert hoe je stress omzet in focus, rust én veerkracht, gewoon tijdens je werkdag.
Deze workshop is geen nice-to-have. Het is jouw toolset voor de nieuwe realiteit: werken op hoog niveau, met behoud van energie, helderheid en regie. Je ervaart:
Over HeartMath
HeartMath is een methode die ademhaling, biofeedback en hartcoherentie combineert tot één krachtig systeem. Het is ontwikkeld voor mensen die onder druk presteren en toch rust en regie willen houden. Praktisch. Meetbaar. Impactvol. Ellis Samson is expert in stressregulatie en mentale focus. Haar stijl: nuchter, to-the-point en gebaseerd op wetenschap. Ze traint professionals om vanuit rust betere keuzes te maken en meer grip te krijgen op zichzelf én hun omgeving.
Durf jij je innerlijke powerhouse te activeren? Meld je aan voor 28 augustus en ontdek wat HeartMath voor jouw werk en welzijn kan betekenen.
https://www.lyyti.in/MeetYourPeers4Sept2025
Leden en Business members EUR 50,-
Gasten EUR 75,-
15:00 - 16:00 Welcome to LKAB and their new activity designed office at Porsön 16:00 - 17:00 IMA North meeting 17:30 - 20:00 Dinner
IMA INTERNATIONAL WEBINAR FOR MEMBERS AND NON-MEMEBRS
Speaker Alice Scutchey
Mental Health & Leadership
“Balancing everything doesn’t mean carrying everything.”
Join us for a practical and empowering session designed specifically for Management and Executive Assistants. We’ll explore how to lead with clarity while protecting your mental wellbeing in high-stakes, high-demand environments. Whether you're supporting C-suite executives or managing your own projects, this session will give you the tools to thrive, not just survive!
Key Takeaways:
About the speaker
Alice Scutchey is a former C-Suite EA with over 18 years of experience in business administration. She currently works for a Fintech firm in the City. Passionate about giving back to the admin community, Alice founded The Canary Wharf PA Club in February 2019 (now City AM PA Club), creating a space where members can attend training and networking events. She believes EAs and PAs should have a clear path for progression and equal opportunities to achieve their career ambitions.
Beyond her work in the EA/PA space, Alice is passionate about mental health and is supporting The Baton of Hope as Project Lead, helping bring to life the UK’s largest suicide prevention & awareness campaign. As a Mental Health First Aid Instructor and keen speaker, she uses her platform to tell her personal story, promote happiness and support others to do the same!
The zoom link will be shared a day before the webinar.
Save the date for 25 September 2025.
We have been invited by our IMA member Lillemor Karlsson Carmen at Trelleborg AB to visit her.
More information will come.
Welcome!
SAVE the DATE for our yearly AGM
More to come
Agenda och mer information kommer nämare.
The conference takes place in Hasselt, Belgium - the host is IMA Belgium.
Registration for this event is now open on below link where you can also get full details about the program, speakers, venue etc.
READ MORE AND REGISTER FOR THE CONFERENCE HERE
Here you can download a pdf with the entire program, speaker line-up and reasons why it's important that you attend.
Thursday 16 October
- Council meeting - only for Executive Committee, National Chairs, National MarComs, and National Finance Officers
- Get-together dinner - all
Friday 17 October
- Conference for all
- Conference dinner for all
Saturday 18 October
- Annual General Meeting - members only
As the city's tallest hotel, the Radisson Blu Hotel, Hasselt offers amazing views of the city center from our convenient location near the market square. The Fashion Museum is within walking distance of the hotel, and you can easily visit Europe's largest Japanese Garden just 2 km away. In addition to a prime location, each of our 126 rooms and suites features exquisite and fresh Scandinavian interior designs with thoughtful amenities such as free high-speed Wi-Fi.
Enjoy high-quality food and service at our on-site restaurants, where you can savor our signature breakfast buffet and authentic Flemish cuisine while admiring views of the city. For an unrivaled bar experience during your stay, visit our Bon'Air Rooftop Bar on the 19th floor to enjoy special cocktails with panoramic views.
The Hasselt hotel also offers 14 professional meeting spaces suitable for both business and social events.
Bonus at the webinar; Get one year of support with meeting minutes included! Registration opens after the summer
Save the date for 4 November 2025.
IMA Norway's Fall Conference 2025
Theme: The Future Executive Assistant - Technology, Changes, and Collaboration
Date: Monday, 10th November, 08:30-21:00
Venue: Scandic Fornebu Hotel
Registration: Early Bird registration opens in early August.
Are you ready for the future?
AI technology is developing rapidly, and in just two years, AI agents will be able to perform our administrative tasks faster and with perfect precision. This will revolutionise the interaction between leaders and assistants, giving us a more strategic and advisory role where human skills become crucial.
How can we ensure that we remain relevant in our role? The key to this will be to have a positive attitude towards new technology, change, and a strong desire to be part of development. Equally important is developing and nurturing our human skills – those that connect people and build trust in relationships.
At this year's conference, you will hear inspiring talks from renowned and engaging speakers who will prepare us for our future roles. This is an unique opportunity to learn, grow, and be part of an exciting future.
Join us at the conference! You will leave with increased insight, motivation, joy, and greater professional pride.
More information about the programme and speakers will be available soon.
you are invited to visit the Court of Justice of the European Union with a guided tour of 2 hours.
November 10, 2025
Meeting point: Cour de Justice Européenne, entrée: rue Charles-Léon Hammes
Time: 17h15 (the visit start at 17h30 sharp!)
Members: 10 euros
Non-members: 20 euros
/!\ For security reason, we will need to provide 4 weeks in advance your full name, first names and date of birth as per written on the ID card you must bring for the visit.
Fees will apply for cancellation after October 13th and no-shows.
Website: https://curia.europa.eu/jcms/jcms/Jo1_6308/
Join us for the final session "Working in sync with your Executive" with Sonja de Wet.
This practical, insightful session will help you build a strong and trusted working partnership with your manager. Together, we’ll explore how to: ✔️ Understand your manager’s priorities ✔️ Stay one step ahead ✔️ Become an indispensable partner in their success
This is the final of three impactful sessions in our 2025 Young Professionals Masterclass Series: ✔️ 6 May – Email & Calendar Management with Wildré Kok ✔️ 5 Aug – Building Influence & Professional Presence with Helen Monument ✔️ 11 Nov – Working in sync with your Executive with Sonja de Wet
Got a topic you’d love us to cover next? We’d love to hear from you!
Save the Date: National Training Day
Save the date for 27 November 2025.
you are invited to celebrate the end of the year with our traditional Krechtmaart event.
December 3rd, 2025
Christmas Markets in Luxembourg-city will be from Saturday November 22, 2025, to Thursday January 1st, 2026. Opening times are: 11h00 - 21h00.
Video on youtube: https://youtu.be/iBwGRGvqo1o
Source: https://www.luxembourg-city.com/en/place/tradition/christmas-market
Vid detta tillfälle ges det stort utrymme för att mingla! Var och en tar med en inslagen julklapp för runt 50 kr som vi lägger i tomtesäcken. När vi avslutar får man med sig varsin klapp hem.
Agenda - kommer senare.
RegistrationIMA Sweden North members, answer your Outlook invitation please. For other IMA members and more information, please contact IMA North host Catarina Viklund.
Save the Date: Christmas Dinner
Save the Date: More information to follow!
Location is Lyon and venue is Radisson Blu Hotel, Lyon.
More info to be disclosed later.
Location is Berlin and venue is Radisson Collection Hotel, Berlin.
Date to be disclosed later.
